Keep Docs Updated - Space Page User Guide
Overview
The Keep Docs Updated Space Page module provides a focused view for monitoring outdated pages within a specific Confluence space. This tool is ideal for space administrators, content owners, and team leads who want to maintain documentation quality within their designated areas.
Quick Start
Accessing the Space Page
Navigate to your Confluence space
In the left sidebar, click Space apps
Select Keep Docs Updated (Development)
Interface Overview
The Space Page interface provides comprehensive filtering and display options:
Key Sections
Filter Panel (Top) - Configure search criteria
Results Counter - Shows total outdated pages found
Data Table - Displays matching pages with details
Action Buttons (Top-right) - Export, Documentation, Support
Pagination Controls (Bottom) - Navigate through results
Features
Advanced Filter Options
The Space Page offers more granular filtering than the Global Page:
Filter | Description | Options |
|---|---|---|
Include Labels | Show only pages with these labels | Multi-select label picker |
Exclude Labels | Hide pages with these labels | Multi-select label picker |
Content Type | Filter by content type | Pages, Blogs, Databases, Whiteboards, Embeds |
Older Than | Date threshold for updates | Calendar date picker |
Max Results | Limit number of results | default: 100 |
Content Type Options
Select from multiple content types:
Pages - Standard Confluence pages
Blogs - Blog posts
Databases - Database content
Whiteboards - Collaborative whiteboards
Embeds - Embedded content
Results Table
The table displays comprehensive page information:
Column | Description |
|---|---|
Page | Page title (clickable link to open) |
Type | Content type |
Last Updated | Date of last modification |
Updated By | User who made the last update |
Owned By | Page owner |
Days Since Update | Number of days without updates |
Export Functionality
Click Export CSV to download results with additional data:
The exported file includes:
All visible columns
Page URLs for direct access
Full metadata for analysis
Export Format: CSV file compatible with Excel, Google Sheets, and data analysis tools
Configuration Options
Setting Up Filters
Step 1: Configure Label Filters
Include Labels - Show pages WITH these labels
Type to search for labels
Select multiple labels
Pages must have at least one selected label
Exclude Labels - Hide pages WITH these labels
Type to search for labels
Select multiple labels
Pages with any selected label are filtered out
Example:
Include: "documentation", "product"
Exclude: "archived", "deprecated"
Result: Shows documentation/product pages that aren't archived
Step 2: Select Content Types
Click the Content Type dropdown and select types to include:
Select All types to include everything
Or select specific types (Pages, Blogs, etc.)
Multiple selections allowed
Step 3: Set Date Threshold
Click the Older Than calendar icon and select a date:
Pages not updated since this date will appear
Leave empty to show all outdated pages
Step 4: Set Max Results
Controls maximum results displayed
Start with 100-200 for initial review
Increase if you need comprehensive data
Step 5: Apply Filters
Click the Apply Filters button to execute the search:
The results table will update automatically.
Resetting Filters
Click Reset to Default to clear all filters and return to default settings:
All content types selected
No label filters
Max results: 100
No date threshold
Tips for Effective Use
Best Practices
Regular Schedule: Run audits monthly or quarterly
Use Labels: Tag pages for easier filtering (e.g., "needs-review")
Export for Tracking: Download CSV to track progress over time
Start Broad: Begin with loose filters, then narrow down
Performance Tips
Limit Max Results: Use 100-200 for faster initial loads
Use Date Filters: Narrow scope with "Older Than" dates
Specific Labels: Use label filters instead of reviewing all content
Content Type Selection: Filter by specific types to reduce results
Workflow Optimization
Weekly Quick Check:
Older Than: 7 days
Max Results: 50
Review and triage
Monthly Deep Dive:
Older Than: 30 days
Max Results: 200
Export and assign to owners
Quarterly Comprehensive Audit:
Older Than: 90 days
Max Results: 500
Export, review, and plan updates
FAQ
Q: What's the difference between Space Page and Global Page?
A: Space Page focuses on ONE space with advanced filters (labels, content types). Global Page shows results across ALL spaces with simpler filters (owned/mentioned).
Q: Can I see outdated pages from multiple spaces?
A: No, Space Page is scoped to the current space. Use Global Page for cross-space views.
Q: How do I filter by multiple labels?
A: Use the label picker to select multiple labels. For "Include Labels", pages need at least one selected label. For "Exclude Labels", pages with any selected label are hidden.
Q: Why don't I see any results? A: Check these:
Are your filters too restrictive?
Try removing label filters
Increase Max Results
Adjust "Older Than" date
Q: What does "Reset to Default" do?
A: Clears all filters and returns to default settings (all content types, no labels, 100 max results).
Q: How current is the data?
A: Data is fetched in real-time when you apply filters, so it's always up-to-date.
Q: Can I sort the results?
A: Yes, click column headers to sort (if supported). Common sorts: Days Since Update, Last Updated, Page name.
Q: What permissions do I need?
A: You need space view permissions. The tool respects Confluence permissions - you'll only see pages you have access to.
Q: How do I update a page from this view?
A: Click the page title link to open it in Confluence, then edit normally.